Extra Arrangements

Omni is designed for administrators who want to use the minimum number of arrangements.

For many members, there will be a single arrangement and the whole of their funds will be in that arrangement. The administrator does not then need to think about arrangements.

Full details of the recommended approach can be found in Arrangements.

However, there are circumstances where you may be forced to use separate arrangements e.g. where a transfer is received from a scheme that created a separate arrangement with each BCE. Omni allows you to set up these extra arrangements but they should only be used as a last resort.

To establish and extra arrangement, go to the Member, Member Details screen and select the member that will haave the extra arrangement. The ‘Type’ for the member will be Sole (where the member has no extra arrangements) or Main (if there are already extra arrnagements for that member). Click on the New Arrange button and the name of the new arrangement can be typed in. This name will be used as the heading in various documents (e.g. drawdown illustrations) and so should include the member’s name e.g. ‘A B Smith Plan B’.

After saving, the new arrangement will be shown in the Members grid with a Type of ‘Extra’. When an Extra Arrangement is selected, the only field shown on the screen will be Arrangement Name field which can be used to change the name of this arrangement. The normal data on the member from Data of Birth to Adviser Charges will only be shown for the Main member. Whenever, an Extra Arrangement is being used (e.g. for drawdown illustrations) these basic fields are taken from the Main member record.

In all other respects the Extra arrangement is treated as a separate member e.g. for Pension Limits, Planned Pensions, Contributions, Transfers, Fund Splits etc. As a result, an extra arrangement could have a pre 2006 part, a Transfer in Drawdown and a Normal element, as well as having all those elements in the Main arrangement (but this type of complexity is best avoided).

Extra arrangements cannot be deleted but they can be archived (using Members, Archive).

Payroll

Where there are extra arrangements the Payroll report shows an overall row plus additional rows for the main arrangement and each extra arrangement. The pension due for each arrangement is calculated independently (from Planned Payments and Planned Adjustments) and then the total gross amount due is calculated. The PAYE is applied to the total gross amount and is shown in the first overall row. The tax and net amount is then split between the arrangements in proportion to the breakdown of the original gross amounts.

When the Payroll is processed it will create separate bank transactions for each arrangement (even though only one payment will come from the actual bank account) and these will be imported as normal. The amount for each ‘extra’ arrangement will be split between the ‘natural’ arrangements if necessary e.g. Plan B could be a transfer in drawdown and so the percentage could be split as 100%.